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Do you keep a mental checklist whenever you leave your home? Then you must not like it when you forget things that have already been ticked off the list. Nobody likes the feeling of forgetting something, especially if there’s a big day ahead. Event planners are not strangers to this type of situation. 

Sometimes even the most prepared, meticulous planner could forget a crucial part of their plan. Expert event planners know a trick or two in ensuring that everyone knows what to do to mitigate the effects of these lapses when something goes wrong during an event.

Missed details may turn an event into a disaster. Who wants that? So, to prevent this from happening to you, here are the eight details to be mindful of that even the best planners tend to overlook.

Eight Event Planning Details to take notice of

  1. When you’ve been so wrapped up in curating your menu, you may overlook a tiny detail like the flow of the buffet line. The line shouldn’t hinder anything along the way for easy access from the buffet to everyone’s seats. 
  2. Also, bars are one of the sought-after sections in an event, so make sure they’re placed deliberately, and there’s enough for everyone. We don’t want long queues for a crowd favorite.
  3. Proper waste disposal must be taken into account to keep an event moving smoothly. Assign staff to make sure garbage is disposed of properly. 
  4. For restrooms, check if they’re located in reliable positions and supplies are adequate and replenished throughout the event.
  5. Access points should also be one of your concerns, more so in this digital age where WiFi is a necessity. Providing attendees with good internet is expected. 
  6. Also, don’t forget to check all the details regarding power with your chosen venue. Verify whether they’re functioning or have the appropriate amp to prevent any delays. 
  7. Just like power, the sound is critical in any event. Ensure that the audio is clear and of high quality. No one wants to be in an event where the audio is barely heard, or there’s too much echo.
  8. Lastly, be aware of other events occurring simultaneously with yours that are in the same area, so you can create countermeasures on issues like traffic and parking.

Now, whether you’re new or a veteran in the field of event planning, these details will help you to be on top of everything. If you want assistance in planning, you can contact us here, and we’ll be glad to give you a hand. 

8 Details Event Planners Cverlook
8 Details Event Planners Overlook

 

 

References:

Refreshing your event management plan: 7 overlooked details

Internet considerations you shouldn’t overlook

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